eCares Resource Hub

Welcome to the eCares Training Hub. Here you will find information, training materials, and other resources organised according to the phased releases of eCares.

Release 0

Bana Pele - Mass Registration Drive

As part of the Bana Pele Mass Registration Drive, the Department of Basic Education asked all ECD programmes to register on the eCares’ digital platform. Release 0 enables this registration to take place

Please note that access to resources is password protected and restricted to Department of Basic Education officials.

Go To Release 0: Bana Pele

Release 1

ECD Profile Management

Functionalities introduced under Release 1 include ECD programme profile management, ECD staff and child management, reporting, compliance and eligibility checks.

Please note that access to resources is password protected and restricted to Department of Basic Education officials.

Got To Release 1: ECD Profile Management

eCares Functionality by Release

Releases 0 - Bronze Registration Management

Available Jun 2024

eCares streamlines the registration process for ECD programmes. Release 0 digitises the Bronze registration process, reducing paperwork and improving efficiency. Release 0 has the following functionalities:

  • Securely stores uploaded documents for easy access;
  • Notifies ECD programmes about their application status and outcomes;
  • Integrates with the National Child Protection Register to ensure compliance in staff background checks;
  • Generates registration certificates upon approval.
Click Here To Open Release 0

Releases 2a+2b - Silver/Gold Registration Management

Available Jun 2025

eCares streamlines the registration process for ECD programmes. Releases 2a+2b digitises the Silver/Gold registration process, reducing paperwork and improving efficiency. Release 2a+2b has the following functionalities:

  • Bronze approved ECD programmes can submit the required documents and info for Silver/Gold application;
  • Provides different logic for centre/non-centre ECD programmes;
  • Allows for offline digital assessment and site visit form through the Journey App; 
  • Complete registration workflow – application to certification decision.;
  • Communicates progress to ECD programmes; 
  • Automates assessment outcomes, captures EMIS number, and generates registration certificates.
Release 2a+2b coming soon

Release 1 - ECD Profile Management

Available Feb 2025

eCares provides a comprehensive profile management module for all registered ECD programmes, ensuring up-to-date and accurate data. eCares Release 1 enables:​

  • Editing and updating programme profiles and archiving closed facilities​;
  • Maintaining child enrolment registers;
  • Managing child/staff information;
  • Tracking key statistics, such as the number of subsidised children.

Release 1 integrates ECD Census 2021 data.

Click Here To Open Release 1

Release 3 – Master List, Reporting and Dashboards

Available Aug 2025

eCares enhances data-driven decision-making by digitising and automating reporting processes. Key benefits of eCares Release 3 include:​

  • Automated generation of the National ECD Master List;
  • Real-time dashboards for tracking key business processes;​
  • Performance reports for government planning, including Annual Performance Plans and ECD Conditional Grant reports.
Coming Soon

Release 4a+4b – Funding Application

Available Oct 2025 and Feb 2026

eCares simplifies the funding application process for ECD Programmes, ensuring transparency and efficiency. eCares Releases 4a and 4b also:

  • Allows ECD Programmes to submit funding applications online;
  • Automates funding calculations and allocations, reducing administrative workload;
  • Manages the approval process digitally for DBE officials;
  • Communicates funding requirements and application outcomes to ECD Programmes.
Coming Soon

Release 5 – Quality Assurance and Support

Available May 2026

eCares enables quality assessments at ECD Programmes, and generates quality improvement plans, to allow DBE officials to manage programme improvement. eCares Release 5: ​

  • Provides a digital assessment tool to reduce paperwork​;
  • Calculates quality scores​;
  • Generates quality improvement plans based on assessments;
  • Securely stores quality data​;
  • Communicates assessment results and improvement plans to programmes​;
  • Generates certificates for programmes​.
Coming Soon
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